Industry: Secretarial firm

Summary:

To plan, manage the execution of deliverables and provide support/ensure the provision of quality work/services on timely manner.

Key Responsibilities:

• To attend meetings accompanied by Seniors, whenever requried to do so even on the rest day and public holidays and/or out of town.
• Preparation of AGM Reminders / Documents, Annual Returns, Drafting of Statutory Forms and Documents e.g Directors’/Members’ Resolutions.
• Maintaining the statutory books i.e Minutes Books, Registers and others statutory records.
• To prepare and drafting announcements to Bursa Malaysia Securities Berhad, arranging and attending Board & Committee meetings, including preparation of notices, meeting papers and drafting of Minutes.
• To ensure strict adherence to internal policies / SOPs by team members.
• To ensure timely billing (including the capture of all OPEs incurred) and collections.
• To ensure best practice of corporate governance and compliance with statutory/regulatory requirements.
• To ensure that all clients’ documents/records are properly filed in the statutory records at all times and to perform proper housekeeping of clients’ records.
• Ensure that all jobs/assignments are billed including OPEs are captured on a timely manner.
• To ensure acknowledge receipt of client’s request /queries/correspondences within 24 hours and answer not later than 2 working days.
• Any other tasks as and when assigned by Management.

Requirements:

• Full ICSA qualification / graduate.
• Fresh graduate or with 1 years relevant working experience (Assistant Associate), 2-4 years relevant experience (Associate), 3-4 years relevant experience (Senior Associate).
• Basic knowledge with Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines and other related laws and regulations
• Must possess good communications skills, analytical and problem solving skills.
• Good command of both spoken and written English.
• Familiar with filing of statutory forms and Companies Acts
• Able to work independently as well as a good team player.
• Good interpersonal skills and able to work as a team.
• Good sense of urgency and able to work under pressure.
• Able to identify and demonstrate clear comprehension of customers and organizational needs.
• Demonstrates leadership quality
• Punctuality
• Confident in client facing ability.